Add or Edit Classes

IN THIS ARTICLE

1. Class Details

2. Add a Class Manually

3. Import Classes

4. Edit a Class

Classes are connected to a Class_ID, an academic year, one term, one school, and a primary teacher.  Classes can be added to Gradient manually as described in this article or via a rostering method.

TIP: Before creating a new class, it’s always a good idea to first search the class name from the Classes tab (with term filters set to all) to see if the class already exists or to look for the naming convention used. Classes can be created manually for impromptu student groupings (like a practice SAT group, an after-school program, or an intervention group) and assigned to a staff member using existing students.

Class Details

Classes being added or edited within Gradient require the following details. The associated field from the Import File Template is noted with parenthesis:

• Name (Class_Name) - Verify or update the class name. Whatever is typed here will appear within Gradient in a list view for teachers to print forms, assign online access, and view reports.
• Period (Class_Period)- Verify or update the class period to help the teacher choose the correct class for printing forms, assigning online access, and transferring grades.
• Unique ID (Class_ID) - Verify or update the Class ID. This is required to help align a class name with the section IDs typically used in the SIS or to mass update an import file.
• School (School_ID) - Verify or update the school. This selection connects the classes and students to the correct school. It also allows leaders to see class data correctly in School Reporting mode.
• Term (Term_ID) - Verify or update a term to connect the class, all students, and all assignment data to the term selected.
• Primary Teacher (Staff_ID) - Verify or update the teacher. The primary teacher is the only teacher name displayed on reports throughout Gradient.
• Co-Teachers - Verify or add any staff members as co-teachers. Use the Search field to begin typing a staff member's first or last name and select as many co-teachers as needed. Learn more about co-teacher next steps here.

Add a Class Manually

From Admin Mode, select the Classes tab.

1. Choose the New button.
2. Select Create New Class from the drop-down menu.

3. Complete the Class Details below and then select Save to exit the set up window.

Import Classes

To import a set of classes  to update your original file import mid-year without students, use the Import File Template (classes tab). This method will require additional manual work within Gradient to connect the imported "classes-only" file to students. 

• For an initial file import to start the year or a new term, the Combined Import method is suggested as it will connect classes to terms, schools, staff and students all at once.

Edit Class Information

Reasons to edit a class may include changing the teacher of record, adding a co-teacher, or changing the display name of the class. To edit a class, follow the steps below:

1. From within Admin Mode, select the Classes tab.

2. Check the box before a class name to reveal the Edit icon on the toolbar. Select Edit

3. Verify or edit the class details and choose SAVE.

 

FEATURE NOTE: The feature(s) mentioned in this article are only available to Gradient for Schools subscribers. Please contact [e-mail] to upgrade your subscription for this feature.