Combined Import

IN THIS ARTICLE

1. Import Data File 2. Next Steps

When the school/district does not have the option to use a roster sync method, the System Admin(s) have the option to import a file. To keep Gradient up-to-date throughout the year, the System Admin will need to:

1. Communicate to staff the process to follow to request roster updates (for staff access, class changes, and student changes).
2. Communicate to staff the turnaround time for these roster update requests.
3. Determine who has permission to make these updates.
4. Determine how to make the updates (1) via Admin Mode manually or (2) in mass via a new file import.

Watch the video above or follow the steps below to learn how to do a combined import. 

Import Data File

Prior to completing an import, make sure to:

• Verify or start your Academic Year
• Add or edit term dates
• Verify or add your School ID
• Create your import file

1. To import the file, enter Admin Mode, select the account menu, and choose Combined Import.
2. Select or drag the file (formatted .csv, .xls, or .xlsx) to start the Combined Import process. The file must have all required columns in order with the column header names.
3. Verify that the changes shown are correct (and resolve any errors in the file) before clicking the Next button. The School_ID in your import file must match what is entered in Gradient as School ID. Class_Name is what helps a teacher differentiate between classes for printing forms, setting up online access, grade transfer, and viewing reports.  GradeCam_ID is optional and only needed for scanning generic forms if STUDENT_ID is not preferred.
4. On the last step of the Combined Import, verify that you are ready to complete the import by clicking Run Import. A notification will appear in the top right of your screen that the Import process is starting. Another notification will appear in the top right corner when the Import process is complete.

Next Steps

Once the Combined Import has been successfully completed, the System Admin should review Admin Mode to verify a few teacher and student schedules as well as coordinate with whoever is training and leading the implementation to:

• Direct staff to log in with the preferred Single-Sign-On (SS0) method connected to the email used in the roster import (no invite needed).
• Send Staff Invites to Log in (if no SSO method is used).
• Communicate any new processes or training information for using Gradient (sample email here).
• Plan ahead for PLC access (determine who needs to see data beyond their own class rosters).
• Think about Training Options.

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