Add Staff

IN THIS ARTICLE

1. Create New Staff

2. Import Staff Using a File

3. Next Steps

Manually adding a staff member will provide the user with the ability to create and share assessments via Teacher Mode. A manually added staff member will not have access to any classes or students unless Access Group membership is granted.

• Staff added via a sync or import method will already have access to classes and students as designated from the roster source.
• Staff added manually may also be added to a class manually.

Create New Staff

1. With Admin Mode, select the Staff tab.
2. Select New and choose Create New Staff from the drop-down menu.
3. Complete the required information. First Name, Last Name, Email, and ID are all required fields.
4. Select Manage Associated Schools
   • If you are adding a staff member as a System Admin, remember to select ALL SCHOOLS. See the example screenshot below.
5. Once all information is complete, select Done and Save.

Import Staff Using a File

This is the recommended method for manually adding non-rostered staff when multiple users need to be created and the Gradient Leader is not able to make the update from a synced roster source like Clever or ClassLink. Examples of non-rostered staff may be District Coordinators, Principals, Assistant Principals, Coaches, etc.

TIP: If you are importing non-teaching staff across more than one school, make school-specific files and then select a school before completing the steps below to automatically "associate" all staff in the file to the selected school. By importing into a school-filtered staff list, you get to skip the step of "Managing School Associations" for staff that only belong to one school.

1. Within Admin Mode, select the Staff tab. Select New and choose Import Staff from the drop-down menu.
   

2. Use the required Staff Only tab of the import file template.
   TIP: If you want to make a file per school, name each file with a school name, select the school first from the Schools Tab, and then choose the NEW button drop-down menu to "Import Staff for...". This will associate the imported file of classes to the selected school.
   

3. Select or drag the Staff Only file and choose Next.
   

4. Verify that the changes shown are correct (and resolve any errors in the file) before clicking Next.
   

5. Click Run Import.
   

6. The Staff tab will now show the imported staff using the Filters - All Active Staff.

TIP: Staff imported with a file must be associated with a school or connected to a class in order to log in.

Next Steps

After manually adding staff, next steps may include:

• Adding staff to Access Groups or extending their permissions. Learn more here.
• Adding staff as Co-teachers to a manually created or imported class.
• Sending staff login invites.
• Sharing assignments authored by other staff for proctoring or assignment delivery via groups instead of rosters.

FEATURE NOTE: The feature(s) mentioned in this article are only available to Gradient for Schools subscribers. Please contact [e-mail] to upgrade your subscription for this feature.