Create and Edit Online Access

IN THIS ARTICLE

1. Prepare for Student Portal 2. Setup Access Window(s) 3. Turn In Settings 4. Review Settings 5. Manage Access Windows 6. Edit Online Access 7. Clone Online Access 8. Next Steps

Multiple-question assignments can be setup with an online access window in the Student Portal.  By default, no student can access a Gradient assignment online until there is a Turn In or Review window setup by the teacher. Read on below to learn about the settings available:

• Download the Student Portal Getting Started Guide for reference to use while setting up online access.
• Download the Student Portal Guide for Students to guide their first time use.
• The steps below are also required for mapped Gradient assignments where students will Turn In or Review via Canvas / Schoology.

Prepare for Student Portal

Prior to setting up online access, remember to:

1. Create a Multiple Question assignment.

2. Add attachments if you want students to view a PDF of the assignment, a rubric, or any other materials during the Turn In or Review windows.

Setup Access Windows

From within an assignment, select the Student Portal icon on either the Keys or Responses tab.

1. Begin by typing the name of the class(es) or student(s) you would like to have online access. 2. Decide if you want a TURN IN window by toggling the switch on the right on (blue) or off (grey).  Enter your preferred testing window dates and times (teachers typically pick a 60-90 minute block that matches their class period or subject area block) for the class(es) or student(s) selected.  3. Decide if you want a REVIEW window by toggling the switch on the right on (blue) or off (grey).  Enter your preferred review window dates and times.

If the assignment has multiple versions, you should see options on Step 1 to select which method you'd like to use for assignment versions within the testing window you're setting up (see Managing Versions for more information).

Turn In Settings

Select SHOW SETTINGS to modify or view what students will be able to do during the Turn In window.

• Use the eye icon to preview your Turn In window settings for online access.
• Remember to SAVE when you're done.

Restrictions	Settings are used for added testing security. To learn more about the Timer or LockDown Browser (IT setup required) read the linked articles.
Review	Settings determine the amount of detail students see at the moment of turning in their assignment: Turned In Log only - no grade, no percent correct, no item analysis  Graded Scores - student sees overall % correct  only (for auto-graded questions) Item Analysis - student sees % correct, what they got wrong, and possible the correct answers for every question (if you choose it)
Attachments	Settings determine if students can view or also download the PDF onto their device.
Tools	Settings allow for selection of online calculators to be available during the Turn In window.

Review Settings

Select SHOW SETTINGS to modify or view what students will be able to do after the assignment is turned in and after the Turn In window has ended (if applicable). Remember to SAVE.

• If the assignment was given on paper and scanned, the Review window can be used. Turn off the Turn In window (toggle = grey) and follow the steps described in the Setup Access Windows section above.

Review

Settings determine the amount of detail students see after the Turn In window ends (if applicable) or based the dates selected. Turned In Log only - no grade, no percent correct, no item analysis  Graded Scores - student sees overall % correct  only (good option for auto-graded questions) Item Analysis - student sees % correct, what they got wrong, and possibly the correct answers for every question (if you choose it)

Attachments

Settings determine if students can view or also download the PDF onto their device. Often used if an online assignment is formative, a study guide, or part of the writing process. The PDFs could also be reference materials (maps, lists of equations, rubrics, etc.).

Manage Access Windows

By default, students do NOT have any access to assignments online. To add, edit, or remove online access, first select the assignment and choose the Student Portal icon.

• If no online access has been given yet (no list will appear). Follow the Setup Access Windows steps described above to Add online access.
• If any classes or students have been given online access, they will appear in a list with checkboxes that can be selected to reveal Student Portal management icons.

1. Edit online access settings for the selected class/student.
2. Preview the selected assignment as a student.
3. Clone the online access window settings for this assignment for another class/student.
4. Remove online access for the selected class/student. This does not delete the assignment.
5. Copy the assignment link to other services, such as email or an LMS.
6. Share to Google to post the assignment to Google Classroom.

Edit Online Access

Assignments with Online Access enabled may be edited at any time. Edits may be made to the date, time, and settings.  

1. From within the assignment, click the Student Portal icon in the toolbar.

2. From the Student Portal window, either select the checkbox for the class and click the Edit icon in the toolbar, or simply click on the class.  

3. From the Edit Online Access window, you have access to edit the testing window date and time, the Turn In settings, and the Review settings as needed.

4. Once edits are complete, click SAVE.

Clone Online Access

Cloning an assignment for online access in the student portal will duplicate the settings for the assignment so a teacher can add more classes or additional students.

1. From within the assignment, click the Student Portal icon in the toolbar.

2. From the Student Portal window, select the checkbox for the class and click the Clone icon in the toolbar.  

3. Select the class(es) or students to add online access with the duplicated (cloned) settings.

4. Select Save.

Next Steps

Map Gradient assignments to Canvas or Schoology

Manage access for multiple versions of an assignment

Monitor students in progress

Reopen a Turned In assignment for a student

Manually turn in an assignment for a student

Provide teacher feedback on an assignment