Example Use-Cases for Custom Access Groups

IN THIS ARTICLE

Example Use-Cases for Custom Access Groups

1. Helpdesk Admin

2. Move Students

3. School Reporting Mode

4. Student Visibility Permission

Example Use-Cases for Custom Access Groups

Helpdesk Admin

NOTE: The default System Administrator, School Support, and Instructional Leader Access Groups already have this permission enabled by default.  

If you have staff members who need the ability to be able to view another staff member's Gradient account without requiring the sharing of sensitive login credentials, you may want to consider creating a Custom Access Group titled Helpdesk Admin.  

Enable the following permissions under the Roster Management category to create the custom Helpdesk Admin group:

Once the custom Helpdesk Admin group has been created, follow the steps in Custom Access Groups to add staff members. 

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Move Students

For organizations with a Gradient for Schools/Districts subscription that roster students manually via file, there is a permission available for teachers to be able to move imported students in and out of their own classes without needing to request an admin to make the change(s) in Admin Mode on their behalf.  This permission will enable an Add button on the Classes page. 

NOTE: This permission should NOT be enabled for organizations using automated roster syncing, because any changes made by teachers will get overwritten with the nightly roster sync. 

Enable the following permissions under the Roster Management category to create the custom Move Students group:

Once the custom Move Students group has been created, follow the steps in Custom Access Groups to add staff members. 

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School Reporting Mode

NOTE: The default System Administrator, School Support, and Instructional Leader Access Groups already have this permission enabled by default.  

For staff members who need access to view all student data at their affiliated school without requiring teachers to manually share access to individual assignments, enabling the School Reporting Mode permission may be what you're needing. This permission will add access to School Reporting Mode from the Teacher Mode Account Menu drop-down menu.  This permission grants the staff member with access to all student data at their affiliated school.

Enable the following permissions under the Assignment & Data Management category to create the custom School Reporting Mode group:

Once the custom School Reporting Mode group has been created, follow the steps in Custom Access Groups to add staff members. 

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Student Visibility Permission

The default System Administrator Access Group already has this permission enabled.  

The Student Visibility Permission grants staff members access to the Teacher page in Teacher Mode as well as the ability to easily organize classes for the purpose of printing forms, scanning students' responses, and setting up online access.

The new Teacher Page grants staff admins with visibility to all teachers at their affiliated schools without needing to click over into Admin Mode.  With a quick click, you can view all teachers and their affiliated classes. 

The Student Visibility Permission allows staff members to view data/administer assignments for students at associated schools.  This is especially helpful when creating a Class Group and needing to print forms and scan students' responses for school-wide benchmarks or mock SAT or ACT tests for students who are not directly assigned to you.  Assignment sharing rules still apply.

Create a new Custom Access Group titled Student Visibility Permission and enable the following permission under the Assignment & Data Management category to create the custom Student Visibility Permission group:

Once the custom Student Visibility Permission group has been created, follow the steps in Custom Access Groups to add staff members. 

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