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10m. Roster Sync in GradeCam


Note: This option is not available on free or paid single-teacher accounts. Please contact sales@gradecam.com to upgrade to a school or district license.

How Does Roster Sync Work?

To successfully sync your rosters with GradeCam Go! you will need to generate a file from the Student Information System (SIS) which contains the necessary teacher/student/class data. The file needs to contain information about each class to be created/updated, and this information includes term, school (optional), class name, class id, class period, student first, student last, student ID, and teacher first, teacher last and a teacher email address. The file would be extracted from the SIS on a routine basis and synced to GradeCam Go! to keep your rosters current. Once you have generated the initial file, you can import it through the admin import section, or you can send them to GradeCam support to have the initial import performed on your behalf. If you do the import, please contact sync@gradecam.com after importing the file so that we can provide you with a sync script and instructions on its use.

Does GradeCam Go! support roster synchronization?

If your SIS system can export reports nightly, then we can provide you with the tools needed to automatically upload the report to GradeCam Go! each night. This creates a nightly sync between your SIS and GradeCam Go!.

How do I export the report from my SIS?

Every SIS is different.  If you're unsure of how to export a report from your SIS, we recommend contacting your SIS representative.

What file format should the export be?

Any of the following formats will work:

  • Comma Delimited (.CSV)
  • Tab Delimited (.TSV)
  • Microsoft Excel® (.XLS or .XLSX)

My SIS cannot create a report with all the required information. Can we still use roster sync?

If your SIS cannot generate one file with all the required data needed to set up the automated sync, multiple files can be imported to set up the account. Once this is done, then a partial file will be extracted from the SIS each night to sync rosters to GradeCam (contact support@gradecam.com for more information.)

How is my daily SIS export sent to GradeCam Go!?

GradeCam Go! will provide you with a script that will upload the report to our servers. The report will be processed automatically and any required roster adjustments will be made.  For more information on getting this script, please make a sync request to sync@gradecamgo.com.

Can I sync Teachers or Students independently?

GradeCam Go! supports synchronization of Teacher and Student information independently or combined with the roster data.

What happens when a new teacher is added via the sync?

When a new teacher is added via the sync process, the admin will need to manually send an invite email to the newly added teacher.  After they have accepted the invitation, roster data provided by the sync process will appear in the teachers GradeCam Go! account.

I was asked for a unique identifier. What is a unique identifier?

Imagine a VIN number on a blue Mustang. You might see three blue Mustangs drive by, but if you checked the VIN number, you could always verify the identity of the car. Unique Identifiers are like VIN numbers for Students, Teachers and Sections.

What unique identifier do you recommend for teachers?

If you have teacher ID numbers, this is usually the preferred unique identifier.  If no teacher ID is available, then the teachers' email address can be used as the unique identifier.

What unique identifier do you recommend using for students?

A student ID is the best unique identifier for students. These cannot be reused later. The ID will be retired like Michael Jordan's jersey number. Each student included in the synchronization file must have a unique identifier.

What modes of synchronization are possible?

GradeCam Go! supports synchronization of Teacher and Student information independently or combined with the roster data. For GradeCam Go! to be able to send invitations to your teachers to setup/connect their accounts with your district data an email address for the teacher is required, their email address can be used as a unique identifier for your teachers. Each student included in the synchronization file must have a unique identifier.

How can I see the last import that has been processed by GradeCam Go!?

Each import processed will be listed in the Admin section for imports. If an expected import is not listed there, please verify that the daily export from your SIS is functioning.  If your import is listed and errors have been identified by GradeCam Go!, please address the issues.  

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