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10b. Import Site Data - Combined or Classes Import in GradeCam

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Julie Brown
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Import site data for a GradeCam Go! School/District account.

Note: This option is not available on free or paid single-teacher accounts. Please contact sales@gradecam.com to upgrade to a school or district license.

Watch a video tutorial on this topic.

1. Import Process Overview

There are three steps to this process:

  1. Create a .csv file for import
  2. Import the file into GradeCam Go!
  3. Send an invitation to the teachers.

2. STEP 1: Create CSV File

2.1. You will need to export data from an existing system or create a .csv file using a spreadsheet program.

elementary - no demographic

Note: File image shows an elementary school with no demographic information.

elementary - demographic

Note: File image shows an elementary school with demographic information.

high school - no demographic

Note: File image shows a high school with no demographic information.

high school - demographic

Note: File image shows a high school with demographic information.

Sample Field Headers

  • Term - Import multiple terms or create terms manually from the Admin menu
  • School - Import multiple schools using each school's Unique ID (found in the Schools section of the Admin menu). Select a single school for the entire import from a drop-down menu.
  • Teacher First Name - List teacher's first name
  • Teacher Last Name - List teacher's last name
  • Teacher Email - List teacher's email address
  • Class Name - Name of class taught by teacher
  • Class ID - A name or number the district or school uses to identify a class (Note: Class Name and Class ID can be the same)
  • Class Period - To allow the teacher to find his or her roster quickly (optional)
  • Student First Name - List student's first name (Note: Create one line for each class a student is in)
  • Student Last Name - List student's first name (Note: Create one line for each class a student is in)
  • Student ID - Unique ID for each student (Note: This ID should match the one used in your school's information system)
  • GradeCam ID - Use if the Student ID is not used (optional)
  • Gender - Student's gender (optional)
  • Disability - Description of student's disability (optional)
  • Ethnicity - Student's classification (optional)
  • FARMS - Eligibility for free or reduced lunch (optional)
  • Intervention - Indicate if student is receiving services (optional)

Note: If adding demographic fields to the Combined Import, such as Gender, Disability, etc, an GradeCam Admin for the GradeCam account must first set/add the Custom Fields before starting the Combined Import process. Link to Set Custom Fields in GradeCam Go!.

3. STEP 2: Import File

3.1. Select "Administer Your District Name - District" from your Account Menu.

3.2. Select "Combined Import" from the Account Menu.

Select "Combine Import" from the account menu.

3.3. Select or drag the .csv file to the open dialog box.

Select or drag the .csv file to the open dialog box.

3.4. Select the row from the .csv file that contains the field header information (1) and then select the "Next" button (2).

3.5. Select whether the "Term" already exists in GradeCam Go! or if it is located in a column of the file you are importing (1). If it is located in the import file select which column it is in from the drop-down menu (2) and then select the "Next" button (3).

Select the "Term Source" from the drop-down menu. Use "From Import" to create the term from information located in a column of the .csv file.

Note: If the Term(s) don't exist they will be created.

3.6. Select whether the "School" already exists in GradeCam Go! or if it is located in a column of the file you are importing (1). If it is located in the import file select which column it is in from the drop-down menu (2) and then select the "Next" button (3).

Select the "School" from the drop-down menu (1) and then select the "Next" button (2).

Note: You cannot create new schools with an import.

3.7. Select the correct "Teacher" information for each field from the drop-down menus (1) and then select the "Next" button (2).

Select the correct "Teacher" information for each field from the drop-down menus (1) and then select the "Next" button (2).

3.8. Select the correct "Class" information for each field from the drop-down menus (1) and then select the "Next" button (2).

Select the correct "Class" information for each field from the drop-down menus (1) and then select the "Next" button (2).

Note: Class Name and Class ID can be the same column (using the same information). Class Period is optional.

3.9. Select the correct "Student" information for each field from the drop-down menus (1) and then select the "Next" button (2).

Select the correct "Student" information for each field from the drop-down menus (1) and then select the "Next" button (2).

Note: Student ID and GradeCam ID can be the same number.

3.10. Verify that the changes shown are correct (1) before selecting the "Run Import" button (2).

Note: You will be asked to verify that you want to run the import before moving on to the next step.

3.11. Once the import has been completed successfully select the "Done" button.

Once the import has been completed successfully select the "Done" button.

4. STEP 3: Send Invite to Teachers

4.1. Select the "Teachers" tab.

Select the "Teachers" tab.

4.2. Select the teacher(s) you wish to send an invite by placing a check in the box next to each name.

Select the teacher(s) you wish to send an invite by placing a check in the box next to each name.

4.3. Select the "Send Invite" button.

Select the "Send Invite" button.

4.4. Confirm the number of teachers for which you are sending the invite and then select the "Send" button.

Confirm the number of teachers for which you are sending the invite and then select the "Send" button.

Note: A green box with delivery confirmation will briefly appear in the upper right corner once the email is successfully sent.

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